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Octopus Flave is a document management system with a web-user interface that allows easy management of documents, users, rules and finding your enterprise documents and records.
Companies get a lot of documents, images, PDF files and other information in electronic formats. One of the great time consumers of an organization is end user information location. On the company intranet, users store documents in folders on their hard disk. Nobody knows where the information stored in the intranet and which information is needed. Octopus Flave brings you the ability to manage all your document easily and track them real-time with other users.
Octopus Flave is an electronic document management system, which, due to its characteristics, can be used by large companies as well as by the small ones, as a useful tool in knowledge management processing, providing a more flexible and lower-cost alternative to other proprietary applications.
The use of knowledge management systems by a company helps it to manage intelligence on the resources available to the company, more efficiently. This leads to a medium-term increase in productivity. Using these systems, the information, as well as the knowledge generated within the organization, can be universally accessed.
Using Octopus Flave to manage documents at your company, will be easy. One of our major goals is the usability case study. Octopus Flave is a document management application with a web user interface that allows the following operations to be carried out: sharing, setting security roles, auditing and finding enterprise documents and registers. With Octopus Flave users can easily collaborate and communicate.
Octopus Flave is offered on a wide range of different supports adapted to the needs of major organizations.
Why use Octopus Flave?
Low cost
Robust architecture. Scalable architecture, allows Octopus Flave to work on a cluster configuration.
Easy to install
You can be up and running in less than 5 minutes.
Easy to use
One of our major goals is the end-user interface. Your users will very quickly understand and use Octopus Flave.
Integrated with your infrastructure
( Windows, GNU / Linux, Unix, etc. )
Main Features of Octopus Flave
Server
- Java 1.5 or better
- JBoss Application server 4.2.x
- GNU/Linux, Unix, MacOs, Windows 2000, Windows XP, Windows 2003
- Repository stored in file system, MySQL, PostgreSQL, Oracle, etc.
- Integration with other software using WebServices
Client
- Web-based client: you can access your document from anywhere
- Fast and enhanced user experience using AJAX
- Works with most popular browsers: Firefox 1.5 or above, IExplorer 5.5 or above, Opera and Safari
- Translated into German, Catalan, Spanish, French, English, Dutch, Farsi, Portuguese, Galician, Italian, Chinese, Swedish , Serbian, Turkish, Japanese, Romanian and Polish.
- Support for international languages: Russian, Japanese, Chinese
- No client side software install
- Preview of multimedia files
- Default language can be configured
- Web-based admin client
- WebDAV
Document management
- Mass document upload using ZIP files
- Download folder as ZIP
- Lock / Unlock documents
- Bookmarks administration
- Select user home folder
- Support for document templates
- Personal documents for each user
- User trash where deleted documents are stored
- Document subscription: mail notifications when document is modified
- Send document link by email
- Notes on documents.
OCR
- Unlimited OCR month files.
- Read binary, gray or color image.
- Support for english, french, italian, german, spanish and dutch.
Versioning
- Based on check-in / check-out model
- Add comments to document versions
- Access previous document version
- Restore any previous document version
- You can compact the document history and save storage space
Property Groups (metadata)
- You can add custom property groups to the system to improve document metadata
- Several data formats: input, simple list, multiple select list, textarea.
- Internationalization for properties and values
Security
- Plug-in authentication based on JAAS
- Support for LDAP, Active Directory, Database, etc.
- User / role based
- Permissions in documents and folders
- Register detailed user activity
- Support for SSL communications
Dashboard
- User view ( documents check-out, locked downloaded, subscribed, last modified, last uploaded ).
- General view ( documents more ( modified / viewed ) last ( week / month ), last uploaded, last modified ).
- User news ( search agents ) *
- Workflow view *
Powerful search engine
- Search by document content, keywords, modification date, author and document type.
- Automatically index uploaded documents: Text, HTML, RTF, XML, PDF, OpenOffice.org, MS Office, MS Office 2007, JPEG EXIF, MP3 ID3
- Search by synonyms *
- Search results ordered by relevance
- Search using Property Groups
- Save frequent searches
- Advanced search using XPath and SQL
- Users news ( push queries )
Administration
- Show logged users
- Unlock / Cancel checkout
- Raw repository view
- Advanced search using XPath and SQL
- View detailed user activity log
- Import documents / folders from filesystem
- Export repository to filesystem
- Workflow administration.
- Jasper reports.
General enhancements
- Reporting ( jasper reports )
- Workflow (JBPM) *
Planned Features
- Mail indexing
- Web page collect
- Control of the user space (user quota) and repository
- Integration with OpenOffice & MS Office
- Document alias
- Related documents ( relations between documents )
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